Performs advanced clerical, secretarial, and administrative support duties for the middle school, serving as the primary clerical support person to the building principal and assisting with the daily operation and coordination of the main office. Responsible for organizing and maintaining office functions, preparing correspondence and reports, coordinating communications, maintaining records, and providing support to administrators, staff, students, and families. Exercises considerable independent judgment, initiative, and discretion in prioritizing assignments, addressing routine operational matters, and ensuring the efficient day-to-day functioning of the building office under the direction of the building principal.
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Serve as the primary clerical and administrative support person to the building principal, assisting with the daily management and operation of the middle school main office.
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Coordinate and oversee routine main office operations, ensuring the efficient flow of communications, paperwork, and daily office responsibilities.
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Prepare, type, edit, and distribute correspondence, memoranda, reports, schedules, meeting materials, presentations, and other administrative documents for the principal and building administration.
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Manage the principal's calendar, schedule appointments and meetings, coordinate meeting arrangements, and communicate scheduling information to staff and other appropriate individuals.
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Serve as a primary point of contact for the building principal and main office, screening and directing telephone calls, emails, visitors, and inquiries to the appropriate personnel.
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Greet and assist students, parents, guardians, visitors, and district personnel while maintaining a professional and welcoming office environment.
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Coordinate building communications, including distributing information to staff and families, preparing notices, and assisting with building-wide announcements and correspondence.
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Maintain organized and confidential administrative files, records, documents, and correspondence in accordance with district policies and procedures.
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Assist the principal with the preparation, organization, and distribution of materials related to staff meetings, parent meetings, building events, and administrative activities.
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Coordinate routine building office functions, including supply inventory, ordering office materials, processing mail, maintaining office equipment, and submitting service requests as needed.
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Assist with the coordination of substitute coverage, staff schedules, meeting arrangements, and other daily operational needs as directed by building administration.
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Maintain and update information in district databases, spreadsheets, student information systems, and other administrative software applications.
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Assist with student-related office matters, including receiving students, communicating with families, processing routine paperwork, and referring student concerns to appropriate administrators or staff.
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Support building-level activities and events by preparing materials, coordinating communications, organizing schedules, and assisting with logistical arrangements.
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Exercise appropriate judgment and discretion when handling confidential student, family, personnel, and administrative information.
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Independently prioritize and coordinate multiple assignments, anticipate routine office needs, and respond effectively to interruptions and changing building priorities.
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Provide clerical assistance to assistant principals, guidance personnel, and other building staff as needed.
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Perform other related clerical and administrative duties as assigned by the building principal.
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Meet Erie County Civil Service minimum qualifications for Senior Clerk Typist, including applicable education, typing, experience, and appointment requirements.
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Demonstrated proficiency in typing, word processing, spreadsheets, data entry, and routine office technology.
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Strong organizational and time-management skills with the ability to independently prioritize assignments and manage multiple responsibilities.
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Ability to exercise initiative, sound judgment, and discretion in handling sensitive and confidential information.
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Excellent written and verbal communication skills and the ability to interact professionally with students, families, administrators, staff, and visitors.
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Ability to work independently, anticipate administrative needs, and maintain an organized and efficient office environment.
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Strong interpersonal skills, professionalism, flexibility, and the ability to manage frequent interruptions in a busy school setting.
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Previous school office, administrative secretarial, or advanced clerical experience preferred.
Position Emphasis: The Senior Clerk Typist serves as the principal's primary office support person and a central point of coordination for the daily operation of the middle school. The position requires initiative, organization, independent judgment, confidentiality, and the ability to keep building-level administrative and office functions running smoothly.